Here’s How to Write a Great Thank You Letter

How To Write a Thank-You Note To a Coworker (With Examples)

You will inevitably receive help at work, and sending a thank-you note to coworkers is an excellent way to show your appreciation. You may send a note for a variety of reasons, such as when you receive a gift or assistance on a significant project. Knowing when and how to craft these notes can demonstrate your professionalism and strengthen your work relationships. In this article, we describe the importance of sending a thank-you note to a coworker, explain how to write one and provide examples that you can use for inspiration.

When a coworker helps you at work or supports you in other ways, a thank-you note shows your gratitude. They will feel appreciated that you took the time to recognize their actions, which can help build a stronger relationship. Developing positive relationships around the office also improves morale on your team, making everyone happier to be around one another.

Thank-You Letter Types and Templates

You don’t need an excuse to send a thank-you letter—just a reason to be grateful. Here are a few different situations where sending a thank-you is good form, along with some templates to help you write the perfect expression of appreciation.

You did it! You wrapped up an awesome interview for a job you’re eager to land. Now that you’ve made a first impression, it’s time to send a thank-you note so that you’ll make a lasting one.

Don’t forget to use your thank-you letter as an opportunity to highlight why you’re the best candidate. Just keep it subtle. Remember, your goal is to express gratitude, not make a full-on sales pitch.

Here’s a tip: Consider the company culture when you decide on the format for your thank-you letter. A structured, formal office like a law firm would be most impressed by a handwritten thank-you note. A Silicon Valley tech startup might see you as a trendsetter if you sent a quick thank-you video as an email attachment. For most situations, an email to the interviewer is a foolproof option, especially if you know the company plans to make a quick hiring decision.

Your thank-you doesn’t need to be formal. In fact, it should be sincere and personable. The goal is to thank the interviewer for his time and reiterate your interest in the position. We covered it in detail in our article How to Write a Thank-You Email After an Interview, According to Experts.

[Opening line thanking them.] [Personalized detail about how you enjoyed meeting them, the hiring manager, and/or the team.] [Sentence that adds value to the discussions you had, and shows your passion for the company and position.]

[Sentence about how excited you are to hear from them, which also sets you up to send a follow-up email later.] [Closing sentence that thanks them again, and offers to provide further information.]

Thank you for taking the time to meet with me yesterday to chat about the content marketing manager position at Really Big Corporation. It was a pleasure connecting with you and hearing how energized you are about the company’s content marketing and growth goals. Because of my background in influencer marketing, I was particularly interested in your innovative ideas for influencer outreach—they sparked some ideas of my own and left me with the sense that we’d make an excellent collaborative team.

You mentioned that you’ll be taking some time to make a hiring decision, so I’ll do my best to wait patiently despite how excited I am to be considered. Meanwhile, let me know if there’s any further info I can provide. Thanks again for choosing me.

Should I use a card or letter paper?

It doesn’t matter. As long as you aren’t writing your note on a used bar napkin, you’re good. (Only very eccentric people can get away with a schtick like that. And, I’m sorry to say if you’re reading this article, you probably aren’t one of those people.)

What you write on is genuinely up to you and your style. Stationary is really a matter of personal preference. If you are a letter-writer and have lots of letter paper or personalized letterhead, why not use it.

But Thank You cards are a classic and you should always have some on hand. Not everyone you thank will need a full letter. It’s a good idea to pick up a set for relatively cheap at your local pharmacy.

Bouquet of purple flours and green leaves in a wooden star pot on a wooden table with a thank you card tucked in the flowers. How to write a thoughtful thank you note. Sugar with Spice Blog. Pinterest Image


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